Top 5 reasons your company should be at ESPC19

Disclaimer: the following blog post was originally published at the European SharePoint, Office 365 & Azure Conference blog.

For the third year in a row, DevScope will sponsor the European SharePoint, Office 365 & Azure Conference, this time in the beautiful city of Prague. Because you don’t sponsor an event for 3 consecutive years unless you really enjoy it and get something out of it, the ESPC organization asked us to share our perspective with everyone.

Here are the top 5 reasons we feel your company should attend the European SharePoint, Office 365 & Azure Conference 2019 based on our team’s experience.

We will have top speakers from all areas of the office 365 ecosystem

ESPC’s set of speakers is a mix of quality and diversity and features some of the most influential experts on SharePoint, Office 365 and Azure from around the world. Microsoft is obviously always well represented, from executives to MVPs and Regional Directors, but you’ll also have a chance to listen and see what partners from all over the globe have been cooking with SharePoint, Office 365 and Azure. Throughout the event’s four days, you’ll have the chance to attend over 100 sessions and interact with some of the best professionals in a plethora of areas that will surely cover your company’s specialties. The challenge here is picking which to attend.

You’ll have access to a diversified partner network

Being the largest SharePoint, Office 365 and Azure event in Europe, partners not only from the whole continent but from all over the world flock to the ESPC. Some will lecture technical sessions, others will demo their products and services at booths, but the vast majority is attending the ESPC to learn more and take the opportunity to have an “offline” opportunity with potential business partners. Interdependence is vital in IT, and a good partnership can help all involved companies pull what they’d never be able to accomplish alone. During last year’s edition, we had the chance to partner with Nestlé, Bosch, and Draeger, three companies doing amazing work in the digital transformation of their more “traditional” industries. If you’re attending, be sure to drop by our booth and share with us some of your challenges too.

International recognition of company brand and solutions

DevScope is a Microsoft Gold partner almost since its inception, and a well-known IT company in Portugal when it comes to SharePoint, Azure solutions and Power BI, but by international standards, we’re a small company, probably best known for our suite of products for Power BI and some healthcare industry awards. However, we never felt like a small company at the ESPC and were able to showcase our solutions to an audience just as large as larger companies next to our booth.

If Azure is one of your priorities, you’ll want to be at ESPC 2019

Azure’s growth has been astounding on all levels, so it’s not exactly surprising to see it reflected at the ESPC. Up until 2017, it wasn’t even a part of the ESPC, but last year, cloud-based applications and SaaS powered by Azure were probably the most popular partner offerings at the event’s booth section. DevScope was no exception to this, with our SmartDocumentor Expenses solution being our booth’s focus, with SharePoint-based intranet portals taking the second stage. We predict most of our intranet’s extensions and apps will run on top of Azure workloads and microservices.

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Top-notch organization for both sponsors and attendees

From the registration to the booth set up and the event itself, the ESPC organization has worked flawlessly for us. When setting up our booth, we noticed we forgot to book a tv screen in advance and immediately panicked at the possibility of being unable to find one in such short notice. Thankfully, the organization was fully prepared for sloppy participants like us and handled the situation quickly. Finally, we need to mention the quality of the catering service. If you’ve had your fair share of technology events, you most likely noticed a trend when it comes to food quality. Fortunately, the ESPC is an exception and the food is just fantastic, as our Catarina Ricca, Product Owner, couldn’t help but notice in last year’s event highlights video.Send Emails, PDFs or broadcast from Power BI with PowerBI Robots

 

Connecting Sogrape’s family with SharePoint Online and Microsoft Teams

Sogrape is a global brand whose large family felt disconnected. Thankfully, the right tools have the power to connect people – even if they speak different languages and live on opposite sides of the world.
The client:

Founded in 1942 by Fernando Van Zeller Guedes, Sogrape is a group of companies and brands which aims to provide Original Legacy Wines for all moments of life.

From the Douro region, Sogrape reached the entire world and currently produces wine in Portugal (Sogrape Vinhos Portugal), Spain (Bodegas LAN), Argentina (Finca Flichman), Chile (Viña Los Boldos) and New Zealand (Framingham). With distribution companies in Europe, America, Africa and Asia, Sogrape delivers its wines to more than 120 countries, with internationally relevant brands.

Sogrape‘s originality and legacy result from the dedication of a large family of people who, led by Fernando da Cunha Guedes, the current CEO, strive for excellence in all areas to make it a benchmark in the world of wine. There are over a thousand employees who, united by family tradition, diversity, rigor and reliability, courage and desire to innovate, honor friendships and look at wine as their way of bringing happiness to life.

Porto vineyard Sogrape
From the Alto Douro Wine Region, Portugal, to the world
The problem:

Sogrape is present in the entirety of the value chain, and therefore its operation starts in the vineyard and ends on the shelf. It reaches all four corners of the world and comes with all its benefits – such as the ability to enjoy an Argentinian Malbec in a plaza in Madrid – and woes – like working on three languages and across multiple time zones. For years, Sogrape wanted a single platform to connect its universe of over 1,000 employees and change the way people work and communicate between themselves and the company. Having developed their Portuguese operation’s intranet portal back in 2007, Sogrape selected DevScope from among a handful of companies to work on their global intranet portal.

“We knew we wanted to connect everybody and change the way we work, but we didn’t know how, and DevScope offered the ideal solution.”

– Joana Pais, Corporate Communication Manager, Sogrape

The solution:

Sogrape’s old intranet portal was showing its age and some of the pains that come with it: not up to the most recent technological and interface standards and barely used by anyone. Worst of all, it was exclusive to the company’s Portuguese operation, a stark contrast to its global reach, glocal position – the practice of conducting business according to both local and global considerations – and its “Feel like a family, perform like a team” purpose.

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Sogrape was hellbent on bringing its global family together

Sogrape wanted to revert this situation and have a user-oriented portal, but when you have over 1,000 employees with multiple professional profiles spread around the globe, needs and expectations are sure to vary considerably. On top of that, Sogrape wanted this project to mark a turning point in the company and requested for the new portal to be amazing and delivered in six months, so time was a factor.

“Sogrape only had one requirement when they contacted us: we want an Intranet that wins prizes. I immediately thought to myself, we want to do this. Challenge accepted!”

– Ricardo Calejo, Portals & Collaboration Manager, DevScope

Empathize & Define

With all these concerns in mind, Sogrape adopted Stanford Univesity’s Design Thinking approach, which is composed of five stages: Empathize, Define, Ideate, Prototype & Test.

From the get-go, Sogrape envisioned the new portal as a living project, one that would change over time according to its users’ needs. To grasp them, DevScope hired digital strategic consultancy firm Fast Forward and Knowman to conduct a series of 19 interviews and write a report on their findings. Interviewees were Sogrape employees from all over the world fitting well-defined user personas to assure there was a large enough pool of different behaviors and motivations. An additional group of 29 project ambassadors –a few selected employees undertaking the mission of spreading the new intranet’s culture with their colleagues – answered 19 questions on Microsoft Forms as well. The collected material set the following stage in the Design Thinking method: Define.

“The new intranet should celebrate difference as much as bring everyone together.”

– Joana Pais, Corporate Communication Manager, Sogrape

With the goal of naming the portal and identifying the features it should have to address the most common needs, Fast Forward and Knowman organized a couple of workshops. The plans for the rollout of WINet – a portmanteau of wine and intranet – were also born from these sessions, along with a list of concerns the new portal would have to address, namely:

  • The lack of resources and time to feed it new content on a regular basis;
  • Several employees lack a computer or other connected device;
  • Several employees don’t know what an intranet is;
  • The lack of participation by upper management;
  • A few employees in some business units didn’t feel well represented;

“We want WINet to work reason but also emotion, business but also culture. We want to make sure the user experience is engaging and, more than a useful platform, we want people to look at WINet as part of their daily life at Sogrape.”

– Joana Pais, Corporate Communication Manager, Sogrape

Keeping content relevant and updated is a challenge common to most portals we deploy. In order to keep WINet alive, Sogrape’s content had to cater to several separate yet related areas, such as production, commerce, distribution, innovation, wine education or wine tourism. When that content’s audience is over 1,000 people speaking three different languages and working on every continent on the planet, the challenge gets considerably difficult.

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Sogrape employees can find their colleagues on WINet – regardless of where they are
Speaking to an audience of a thousand

To make sure Sogrape would be able to produce content regularly and reach its collaborators regardless of language or country, DevScope’s Portals & Collaboration team developed a solution that combines a content classification system (using SharePoint Online’s Term Store feature) with a customized user content experience featuring multi-language support set in three pillars:

  • what Sogrape needs to tell its employees – mandatory information on the homepage;
  • what employees are interested in – their personal area;
  • what employees might want to know but isn’t in the portal’s homepage nor their personal area – search function;

These features and customized user experience are only made possible by combining a structured and planned information classification system with custom SharePoint components, namely its search engine.

Experience taught us that information customization is vital to keep people using corporates portals so, save for Sogrape‘s mandatory info, we gave everyone the liberty to select the themes they’re most interested in. In their personal area, users can find:

  • Fully customizable links to company apps, which include a canteen, a wine store, service desk, and vehicle reservation;
  • A favorites link list that can be accessed and managed across the whole intranet. Pages are added to this list with a single click;
  • The ability to pick the topics which will be presented in their information feed across the entire intranet. An employee in Chile can choose to read articles about his market and avoid information overload by keeping all remaining wine production regions off their feed;

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Language filters also use the tag system and introduce some much longed for agility in the content and delivery process. Translated articles only need to have their tag changed from the original to the new language to travel across the globe and reach employees who wouldn’t read them otherwise.

BindTuning, a longtime DevScope partner, provided a theme that matched Sogrape’s identity, allowing our Portals & Collaboration team to deploy WINet in record time and featuring its most wanted areas and functionalities, and thanks to the tag system’s flexibility new areas can be introduced in mere days.

Teams work

Sogrape envisioned WINet as a knowledge-sharing platform so connecting it to Microsoft Teams was the next logical step in the project. It’s arguably the best collaborative platform available, allowing people to talk, share and work in a familiar way while being flexible enough to accommodate features as users see fit.

Microsoft Teams also gave Sogrape a way to make the internal recruitment process much faster and reliable. Because all employee profiles on WINet contain not only their department and function but also areas of interest, Sogrape can take these preferences into account and group people with similar interests and competencies, ensuring the allocation of the best human resources to each new project. Thanks to SharePoint Online‘s provisioning techniques, website templates are easy to deploy for each collaborative context. New content from these collaborative contexts is displayed to users when they log in WINet, making sure they keep up to date with the latest news about the work they’ve been doing with their colleagues.

sogrape case study-01
WINet takes full advantage of Office 365’s extensive list of productivity features

To make sure Sogrape took advantage of as many Office 365 services as possible, our team introduced Microsoft Stream as a way of sharing and publishing videos on WINet. All communications and file sharing between DevScope and Sogrape also took place exclusively on Microsoft Teams. Not a single email was sent during the entire project.

Results:

WINet launched in December 2018, six months after the project started.

“Employees overseas are happy to be part of something that despite having been developed in Portugal, has a global reach. They feel like part of the family. Our next step is to try and make each market create its local content.”

– Joana Pais, Corporate Communication Manager, Sogrape

Sogrape didn’t make any efforts to impose WINet internally, but adoption is slowly picking up around the world and becoming part of everyone’s daily life. Having experienced its immense collaborative potential, the company believes Microsoft Teams will be the driving force behind WINet adoption.

Work on WINet will continue for the near future, with an emphasis on further employing Microsoft PowerApps and Flow to simplify processes.

What we did:
  • Developed and delivered WINet Sogrape’s new intranet portal – in just six months;
  • Developed a tailored multi-language user-centered intranet experience with dynamic content;
  • Developed a set of features and tools that enrich WINet by simplifying processes and providing users the tools to make them more productive;
  • Integrated Microsoft Teams with SharePoint Online, creating a modern workplace and connecting over 1,000 Sogrape employees around the world;
Products used:

Meet us at the European SharePoint, Office 365 & Azure Conference 2018

DevScope is traveling to Copenhagen, not on a quick vacation but to get everything ready for the European SharePoint, Office 365 & Azure Conference 2018. The largest European conference on these subjects is taking place between November 26th and November 29th, and we return as sponsors. If you’re attending, make sure to stop by stand E-46 to meet our team and get to know some of our freshest work.

This year, our stand’s main focused will be SmartDocumentor Expenses, our most recent solution, and your company’s accountant unknowingly new favorite app. SmartDocumentor Expenses is the fastest and easiest way to process and reimburse employee business expenses. All it takes is a picture of an expense sent by email (no additional mobile apps required!), and SmartDocumentor’s Robotic Process Automation (RPA) engine takes care of classifying, processing and integrating it in your company’s ERP or ECM. We are very excited about this newest member of our growing SmartDocumentor suite and want to share its SharePoint integration abilities, as well as money and time-saving capabilities, with anyone attending.

Besides SmartDocumentor Expenses, you’ll find our Portals & Integration team on the stand, happy to share with everyone some of the amazing work they’ve been doing on SharePoint. If your company is in need of a new intranet portal, drop by stand E-46 and see how SharePoint can answer your company’s many needs.

See you on monday in Copenhagen!

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